What Is an EDI 945 (Warehouse Shipping Advice)?
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- An EDI 945 is the X12 Warehouse Shipping Advice transaction set. A warehouse sends it to advise the depositor or other business party that a shipment was made. X12 says it is used to reconcile order quantities with shipment quantities. The depositor's 940 Warehouse Shipping Order is the transaction set that asks a warehouse to make a shipment.
Also called: 945 Warehouse Shipping Advice
How it works
The depositor sends a 940 to advise the warehouse to make a shipment, confirm a shipment, or modify or cancel a shipping order. The warehouse uses a 945 to advise the depositor that the shipment was made.
Where the EDI 945 sits in a warehouse shipment
The depositor advises the warehouse to make a shipment, or to modify or cancel a shipping order sent earlier.
The warehouse makes the shipment the 940 asked for.
The warehouse advises the depositor that the shipment was made.
The depositor can return a 997, which reports the results of the syntax check on the 945.
The 945 is used to reconcile order quantities with shipment quantities.
EDI 945 vs. EDI 856
Both transaction sets describe a shipment, but they travel between different parties:
- 945 Warehouse Shipping Advice: sent by the warehouse to the depositor. It reports that the shipment was made and lets the depositor reconcile order and shipment quantities.
- 856 Ship Notice/Manifest: sent by the organization responsible for detailing a shipment's contents to one or more receivers. It lists the contents of a shipment of goods, with order information, product description, packaging, marking, carrier information and how the goods sit in the transportation equipment.
In X12's basic supply chain flow, the 856 is the delivery step between the 855 acknowledgment and the 810 invoice. It advises the buyer about product being shipped.
Example
A merchant's 940 asks its warehouse to ship 40 cases on one order: 15 cases of one product and 25 of another. The warehouse has only 22 cases of the second product on hand, so it ships 15 + 22 = 37 cases. Its 945 reports 37 cases shipped. The merchant reconciles 40 ordered against 37 shipped and sees 3 cases short on the second line.
On Shopify
On Shopify, a fulfillment is a shipment of one or more items in an order. It includes the line items it applies to, its tracking information and the location it ships from. The fulfillmentCreate mutation marks items as fulfilled when they are ready to ship. It can carry tracking information and customer notification preferences, and it can name specific line items to fulfill. If no line items are specified, it fulfills all items in the fulfillment order.
Shopify's tracking information for a fulfillment holds the tracking company, the tracking number and the URLs to track it. When a fulfillment service cannot ship the remaining items, the fulfillmentOrderClose mutation marks the in-progress fulfillment order as incomplete and closes the fulfillment request.
How Uncap helps
Uncap's Shopify EDI integration guide describes the outbound side of the same chain: when the order ships, your connector retrieves the shipping confirmation from Shopify and generates an 856 Advance Ship Notice, transmitted back through the EDI channel to the trading partner.
Sources
Frequently asked questions
What is the difference between EDI 945 and EDI 856?
The 945 goes from a warehouse to the depositor to confirm a shipment was made and reconcile quantities. The 856 Ship Notice/Manifest goes from the organization responsible for detailing a shipment's contents to one or more receivers, and lists the contents, packaging, marking and carrier information.
What is a 940 EDI document?
The 940 is the X12 Warehouse Shipping Order. It lets the depositor advise a warehouse to make a shipment, confirm a shipment, or modify or cancel a shipping order it sent earlier.
What is EDI 943 and 944?
The 943 Warehouse Stock Transfer Shipment Advice tells a receiving location that a transfer shipment has been made. The 944 Warehouse Stock Transfer Receipt Advice lets the receiving location advise the depositor that the transfer shipment has been received.
